ArchTitan - Robinson Distribution

ArcTitan

Cloud E-Mail Archive solutions allow you to reduce costs and meet compliance requirements.

HIGHlights

Simplify Email Compliance — ArcTitan™ by TitanHQ Offers Secure, Fast Email Archiving for Your Business Needs. Improve Productivity with Advanced Cloud Email Archiving Solutions. Scalable for MSPs.

Cloud Cloud Hosted service

Arctitan can also help to reduce the cost of subscriptions in Microsoft 365. This is because employees who leave your organisation can close their Microsoft 365 account quickly as you have copies of their emails in the archive

Office365 O365 Archiving

Email ARCHIVe COMPLAINCE

Quote

Save 75% of Storage Space

Email storage solution that reduces the load on your mail server from 1,000 GBs to 200 GBs.

POPI and eDiscovery Compliance

Stay compliant with all regulations. Get information with predefined searches

Protection and Backup

ArcTitan provides backup against data loss protecting your mail server against outages.

Encrypted

Keep emails secure with encryption and protection against data loss

Simple Administration

Easy to use for both admins and end users. Manage the entire system from your Outlook.

Lightening Fast Search & Retrieval

Instant access to emails on demand and easy navigate the system to find critical information

FAQ ARCHIVING

How long are companies allowed to keep email ?

Companies should carry out a risk analysis and decide an appropriate retention period. Seven years is often selected, as contract disputes are time-expired after this time. If contracts are being made or altered via email, then relevant emails should be kept until the liability expires. Longer retention periods are needed for those regulated industries mandated to keep records for longer periods. For example, pension advice given via email should be retained for up to 100 years. It is perfectly acceptable for an organisation to keep all its email for the longest mandated retention period even if ALL email doesn’t need to be preserved for that length of time.

Can you capture instant messaging ?

Archtitan can archive instant messages (Teams, Slack and others) from a variety of different sources and preserve the IMs in a separate repository to the email, giving you a single pane of glass for searching both.

Can companies keep and read private email ?

Yes, because private email sent to a company’s email domain (user@clientdomain.com) belongs to the company and not the individual at that company email address. Norton Rose and many others demonstrate the risk any company faces from ‘private’ email. Clearly, the company has a right to mitigate that risk by preserving, making searchable, and retrieving and reading any and all email entering or leaving its email domain.

How do you prove an email’s integrity ?

Archtitan is configured to ensure that each and every email sent or received by a company (including internal email) is captured. As each message arrives at Arctitan a digital fingerprint of the entire message is taken, and this is recorded with the message in an encrypted and compressed format. If a message is retrieved from ArcTitan its digital fingerprint is recalculated (after it has been uncompressed and decrypted) and this is compared with the digital fingerprint recorded when the message was received. It is therefore possible to prove the content of a message has not been tampered with in any way since it was received.

How do you get old email into ArchTitan?

Legacy mail can be loaded into our solution. We have developed various tools to assist with this process depending on the originating source of the email. These tools de-duplify and compress emails. This means that the space old emails take up in Arctitan is often a lot smaller than the original source of the messages.

What makes ArchTitan different to other archiving products ?

Whilst both it and other archiving products address email storage concerns, Arctitan has the added benefit of addressing compliance and regulatory issues as well. This coupled with an easy-to-use, intuitive search interface and flexible delivery options means Arctitan is an excellent email archiving solution.

Are companies allowed to keep everything ?

Yes, as long as they can justify doing this, and demonstrate they’ve carried out a formal process to decide what to keep and how long to keep it for.

What is Email Archiving ?

Email archiving reduces normal email clutter by storing a copy of email to a storage site where they can be retrieved when and if needed to comply with regulatory or legal inquiries, as well as e-discovery for audit or recovery needs.